Breaks can be deducted automatically from the total times worked with the Work Schedules Power-up. Make sure to read the introduction to work schedules before continuing below.
Note that automated break deductions are only visible in the exported timesheet files (for Payroll Purposes).
Setting up break deductions
Break deductions can only be set up in an assigned Work Schedule. You can create as many deductions as you which, but they will only apply after a certain threshold (the hours worked)
In the example above we've set 2 breaks:
- A 60-minute lunch break that applies after 4 hours of work
- A 15-minute coffee break that applies after 2 hours of work
The break applies after the minimum hours of work is tracked. So for example, if your employee works for 4 hours, an automated break is applied so the "actual work time" will become 3 hours.
Also, a 15-minute break will be applied if the employee already worked for 2 hours. For the example above, it will become a total of 1 hour and 15 minutes break deduction if the employee works for a total of 4 hours.
- If you change the Break settings anytime, it will override the previous one thus following the most recent settings you have set.
Viewing Timesheets with break deductions
When your break deductions are set up and your staff members track time, you can export their timesheet from the timesheets page. An exported timesheet for 1 individual could look like this:
In this example, you can see that on Monday 3 December, David tracked 15.87 hours of time.
These hours include the lunch break and the coffee break that we set up earlier so this will be automatically deducted leaving us with 14.62 regular work hours (15.87 - 1 - 0.25 = 14.62).
The example above shows the calculated hours without any overtime, please have a look at this article to view overtime calculations.