Enabling the Activity Tracking from Power-ups menu allows you to add activities (or projects) and then track time against them so you can generate useful reports for payroll, clients, job costing or work productivity.

Adding Activities

You can either create activities one by one or import them directly from a CSV file.

Creating an activity

  • Go to Settings > Activities > Add Activity
  • Type the activity name and/or description and save

Importing a list of activities

  • Download the CSV File and open it in a spread sheet program
  • As you can see there are three columns: Name, Description and Client. Fill in the columns. If you are not using client billing, you can simply remove the last column
  • If you are using clients, you can add multiple clients by separating them with a comma (Apple, Microsoft, Google).
  • Save the file as a CSV file
  • Go to Settings > Activities > Import Activity and upload the file

The CSV file should look like this (inclusive of client billing):

Tracking Time Against Activities

Once you have set up different activities, your team members now have the option to select an activity when they jibble In. If they switch to a new task they don't have to jibble out, they can simply jibble In again on the new activity.

For example, a typical work day could look something like this:

  • 8.45AM: In - product testing (I start work. My first job today is product testing.)
  • 10.07AM: In - user testing (I'm done with the first tests and I start with some user testing.)
  • 12.29PM: Out (I go for lunch)
  • 1.17PM: In - user testing (I'm done with lunch and continue testing)
  • 3.30PM: Out (Having a coffee break)
  • 4PM: In - web development (I start working on a new task)
  • 6.13: Out (I'm done for today.)

Using Activities in Slack or Microsoft Teams

Once you have created the activities in the web, you can access them through the Jibble Bot in Slack or MS teams as well:

  1. Select the jibble bot user and type ‘in’ or use the command /jibble in. See the full bot command list for more info
  2. Select the activity from the list
  3. Add any optional notes (useful for references, like an Asana or Trello card link)
  4. The next time you jibble in the time tracked will be stopped for that activity and transferred to the new activity if you jibble in or time will be stopped completely if you jibble out

Activities In Timesheets and Reports

Once your team members start to track time against activities you will have more detailed information about their daily/weekly/monthly time spent. There are two useful places where you can view this information

Activity Breakdown from Employees’ Daily Timesheets

Go to: Timesheets > Click the team members day/time that you want to see more detail for. In the example above (2), the timesheet would look like this:

Activity Reports

Allow you to report on activities across the whole team or company. Essential for managers or finance staff for payroll or client billing

  1. Go to Reports
  2. Select the date filters, which members you would like to include
  3. Select if you want to group by Activity, Team Members or Client (if enabled)
  4. Select your subgroup and run the report

The generated report will look like this:

As you can see there is a pie chart with a break down based on time spent on clients in this example. You can add Billable Amounts with the Client Billing Power-Up

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